Moroch Partners

Billing Specialist-Dallas

US-TX-Dallas
Category
Accounting/Finance
Type
Regular Full-Time

Overview

We rank among America’s top independent advertising agencies and are in growth mode, as well—adding strategic new business wins, acquisitions and partnerships in the past year. What’s it like to work here? We describe ourselves as “Optimistic. Humble. Magnetic.” We work hard in a creative, collaborative, open environment and we play hard too. We also have a strong sense of community—both inside the agency and out. Our one guiding principle is, do the right thing, for each other, for our clients and for the world. To learn more about our business—and why we say “it’s a good time to be at Moroch”—visit our site at www.moroch.com.

 

Moroch Partners, headquartered in Dallas, TX, is a division of Moroch Holdings Inc. (MHI), a privately owned family of integrated marketing and communication companies with over 35 U.S. offices and 500+ employees. MHI Family of Companies include Moroch Partners, Inc., Inspire, Sly Fox, LimeGreen Moroch, Side Chops, Bond Moroch, NEXTMedia, and other strategic partners.

 

Position Information: 

Position Name:  Billing Specialist

Location: Dallas, TX

Experience: 3+ years related experience and/or training

 

Successful candidate will: 

1. Minimum 3 years’ billing experience and/or training

2. Ability to read and analyze vendor invoices and accounting reports

3. Excellent attention to detail and time management skills

4. Ability to define accounting/billing needs and experience with media reconciliations

 

Job Summary:

The primary responsibilities of the Billing Specialist include ensuring accuracy and timeliness of all client billings. 

Qualifications

Education &/or Experience:

High school degree with 3 years’ related experience and/or training; or equivalent combination of education and experience

 

Language Skills: 

Ability to read and analyze vendor invoices and accounting reports to ensure that clients are billed and vendors are paid correctly

 

Applications Required:

Advantage, AdAssist, SBMS and MS Office

 

Reasoning Ability: 

Ability to define accounting/billing needs, develop ideas, collect data, establish facts, plan meetings and meet deadlines

Responsibilities

Essential Duties & Responsibilities:

 

AUDIT/PREPARATION:

  • Process all funding invoice requests and ensure all funding credits are issued when notified by A/R
  • Research questions on prior billing issues (emails, voicemails, etc.) – Review any issues with the Billing Manager
  • Responsible for auditing and generating all assigned billing according to the required specifications
  • Approve and complete all changes, transfers, etc. that have been requested
  • Have all responsible parties review and approve the job
  • Review the job for any charges that have been misappropriated
  • Review the job to ensure that sales tax has been handled according to client setup (state etc.)
  • Responsible for monthly media reconciliations
  • Responsible for notifying Billing Manager regarding issues requiring review and updating of procedures related to billing issues
  • Assist Billing Manager with research and resolving WIP issues during each billing cycle

PROCESSING/BILLING

  • Process all billing monthly as well as on an "as needed” basis as assigned to you
  • Review unapproved jobs during the cycle to ensure all costs are accounted for and seek approvals when necessary
  • Communicate with billing approver to ensure all costs are billed in a timely manner
  • Match all coversheets for assigned invoice packets verifying they are in the correct order and invoices are printed correctly with no typos and error free.
  • Check all billing for final review and approval prior to sending to client – verify the invoice is correct, backup is attached if requested, backup is in order and all copies are of good quality prior to sending to client
  • Make sure all client invoices are properly named and saved on the ebilling server
  • Enter prebills into the system and all coop codes, save pdf to WebVantage at job level
  • Close jobs on a regular basis as requested
  • Report any jobs that cannot be closed to Billing Manager

OTHER:

  • Responsible for ensuring accurate billing for all clients and maintaining Client Info Form, Distribution Grid and other related materials
  • Responsible for assisting manager with any issues in reporting or posting as related to client billing
  • Responsible for ensuring deadlines for client billing are met consistently each month
  • Responsible for maintaining a well-organized area for processing billing
  • Maintain the Accounting Dept e-mail box and trafficking e-mails as needed
  • Responsible for sending ALL e-billing clients once approved through the mail merge process

 

GENERAL:

  • Foster a positive attitude among fellow agency associates
  • Responsible for assisting in the setting up of new processes that involve the billing cycle
  • Assist in archiving jobs on a regular basis
  • Assist in running, reviewing production WIP issues prior to each billing cycle
  • Attend weekly staff meetings, contribute to the communication and sharing of ideas
  • Return all voice mail and email messages within 24 hours
  • Manages all projects on time and check work for errors
  • Maintain current and accurate timesheets weekly
  • Assists with other agency projects as requested
  • Adhere to policies and procedures

Working with Us

 Life at Moroch means

  • Collaborating with creative professionals with a passion for advertising.
  • Envisioning creative marketing solutions for our clients and deliver on our promises.
  • A winning culture through positive and meaningful internal and external relationships.
  • Investing in our people with positive training and meaningful real world experience.
  • A competitive salary and benefits package to include 401(k), long and short term disability, and a customizable health plan.
  • Work/Life balance with paid vacation, floating holidays, company holidays and sick leave.

Moroch is an Equal Opportunity Employer

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